Every compliance document, in one place, with expiration tracking that actually fires.
Licenses, permits, inspection reports, contracts, insurance, employee records — searchable, taggable, versioned, and linked to the violations and inspections that depend on them.
The problem with shared drives
Compliance documents have an expiration date. Licenses expire. Insurance lapses. Permits need renewal. Employee certifications run out. The document is fine; what's missing is the system that fires an alert before any of those things stop being true.
The document vault is that system.
What you get
A folder structure that comes pre-built. Every new organization gets the standard cannabis-compliance folder structure on day one: Licenses & Permits, State Correspondence, Inspection Reports, Employee Records, Product Records, SOPs, Contracts, Insurance, Other. Customize as needed.
Expiration tracking that fires. Set an expiration date on any document. The platform sends alerts at 90, 60, 30, 14, and 7 days before expiration — to the document uploader, to the location's compliance manager, and to org admins where appropriate. Expiring documents also surface on the compliance dashboard.
Search across everything. Document name, description, tags, and linked entity names all searchable. Tags are free-text with autocomplete from existing tags in your org.
Linked context. A document isn't just a file in a folder — it's evidence for a violation, supporting documentation for an inspection, an employee's certification, or a facility's license. Link a document to multiple entities; find it from any of them.
Version history built in. Upload a new version of a document; the old version is archived but downloadable. Required when proving what was on file at a specific point in time.
Access logging. Every view and download is logged. Critical for HR records, financial documents, and anything else with privacy implications.
What sets us apart
- Expiration alerts at 90, 60, 30, 14, and 7 days — to the right people, automatically.
- Linked to violations, inspections, employees, and facilities — find the document by the thing it's about, not just the file name.
- Version history per document — upload a new version, the old one is preserved.
- Access log per document — who viewed or downloaded what, when. Critical for sensitive personnel records.
Ready to make compliance the easiest part of your week?
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